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Thank you for your interest in joining an IBTTA Meeting Planning Group.

Please complete the form below to volunteer for a Meeting Planning Group. You may choose up to two. Your contribution to planning future meetings is critical to building top-notch IBTTA programming. We look forward to working with you. Your organization must be an IBTTA Member for you to join a Meeting Planning Group.

Deadlines associated with joining each group:

About You
In which 2025 meeting would you like to be involved?
Planning for each meeting begins approximately 4-6 months prior to the meeting date, so please consider your professional bandwidth during that timeframe before accepting a role within a group.
Please check the planning group that most interests you. If your first choice is not available, you will automatically be placed on your second choice. If you do NOT see a meeting listed here that appears on our Events Calendar, it indicates the deadline to join has passed.
Should a spot not be available for the first meeting of your choice, do you have a second choice?
In general, members can expect to be on at least 5-7 hours of conference calls throughout the planning process, which begins approximately 4-6 months before the meeting. More time may be required for those higher up in the planning hierarchy.
It is essential that the planning groups represent a good cross section of the industry and most times, no more than two people from one company can be represented on one planning group. Therefore, when you submit your request, you may receive a call back if there are too many people from your company already serving. CMOs work with track team leaders and staff to determine the size of meeting planning groups.